How to Write Negative Message in a Positive Way free essay sample

Readers find negative messages disappointing or threatening in some way. Such messages require special care to avoid damaging the quality of the relationship because the negative message – â€Å"the bad news† will hurt the reader’s feelings or cause him or her to lose face. (C. Bovee 2010) Not all messages saying no are negative. For a message to be negative, the reader’s ego must be involved in the outcome. If a reader requests information you and others in your organization are not equipped to provide, for example, the reader’s feelings will not be hurt when you direct him or her elsewhere.Treat messages of this variety as you would a message conveying positive information:   state the most important information first, and use it to help establish rapport with the reader. (Limaye 1997) Also, be aware that saying no is more serious in some cultures than it is in others. The Japanese, for example, will avoid saying no directly, and if they are unable to avoid a negative reply, they will often apologize for the negative message. We will write a custom essay sample on How to Write Negative Message in a Positive Way? or any similar topic specifically for you Do Not WasteYour Time HIRE WRITER Only 13.90 / page Communicating negative information effectively requires greater cultural sensitivity than does communicating something positive.Before writing, do your best to ensure that you understand the cultural implications of the message and the expectations of your audience. Objective: Primary objective of this term paper is to learn, how to make negative messages in a positive way. To make negative massage in a positive way, in this report we will look at these three things: 1. Understanding Direct and indirect approach of negative message 2. Situational factor to consider while crafting negative message 3. Practical implication of theory in crafting negative messages in a Positive way (example of practical negative letters) Methodology:This report is entirely based on secondary data. Here by negative message we are referring to only written messages (non verbal). In this report firstly we will focus on negative message structure. we will see, when to use direct approach and when to use indirect approach. We will also see other specific â€Å"do† and â€Å"do not† in case of writing negative messages. Then we will look at the general structure for conveying negative messages. And after that several examples of negative messages are analyzed in this report. Creating Negative Messages: Choose the better approach.